Regional Recycling RFP

REGIONAL RECYCLING REQUEST FOR PROPOSAL DEVELOPMENT

With the adoption of the “2013 HWMA Strategic Plan”, the Board expressed its desire to act as regional coordinator to procure regional source-separated and mixed recycling processing capacity, on behalf of HWMA’s member agencies. The goal is to provide Member Agencies with comprehensive, stable and cost effective recycling processing services. Combining tonnage and recycling processing contract management responsibilities into the Authority’s system would reduce duplicative administrative efforts for member agencies to solicit and manage individual recyclable contracts, and maximize leverage opportunities to secure competitive proposals for the combined tonnage

At the November 13, 2014 meeting the HWMA Board of Directors approved the proposed Process and Timeline, and directed staff to develop in-house a Draft Regional Recycling Processing Request for Proposals (RFP), and a Draft Memorandum of Understanding to secure Recycling Flow Control.

At the February 12, 2015 meeting the Board received the Preliminary Draft Regional Recycling RFP, received public input, discussed and provided direction so staff could finalize a Draft Regional Recycling RFP and circulate to member agencies for their review and consideration.

The proposed Memorandum of Understanding (MOU) is scheduled for presentation at the March 12, 2015 Board meeting.

Process, Timeline and Status
The table below illustrates the Regional Recycling RFP process, timeline and status, and is subject to change by the Board:

Step No. Pathway Target Date
1. Member Agencies to Determine whether to participate in Recycling Regional RFP Process Partially Completed
2. Review and Discuss Proposed Process with Member Agency Staff and Proposed Timeline Completed
3. Present Process & Proposed Timeline to HWMA Board Completed
4. Board to Review and Approve 1) Draft RFP, Evaluation Criteria; and 2) Proposed MOU 1) February 12, 2015 - Completed2) March 12, 2015 - Pending
5. Circulate draft RFP & MOU to Member Agencies February - May 2015
6. HWMA Board Final Review & Approva Recycling RFP June 2015
7. RFP Circulate & Response July 2015
8. RFP Evaluation and Ranking August 2015
9. Present Ranking to HWMA Board of Directors October 2015
10. HWMA Board to Award Agreement November 2015

Click here to Download the Draft Regional Recycling RFP, currently being discussed by the HWMA's Member Agencies.

Click here to Download the Draft Regional Recycling MOU, currently being discussed by the HWMA's Member Agencies.